Terms & Conditions

Last updated: July 29, 2026

These Terms & Conditions govern use of Arrahmah Doc Flow. By accessing or using this application, you agree to use it only for authorized internal student submission review workflows.

Authorized Use

Arrahmah Doc Flow is intended only for users approved by [Organization Name]. Access may be limited by e-mail address, role, hosting configuration, or administrator decision. You may not share your account access, credentials, app passwords, OAuth access, or other secrets with anyone else.

Purpose of the Application

The application helps authorized users process student submission documents received through Gmail. It checks whether submissions appear complete, readable, and in the expected format. It does not grade student answers, determine correctness, assign marks, or replace human review.

Gmail and Mailbox Access

If you connect a Gmail mailbox, you authorize the application to access matching messages and attachments for the purpose of processing student submissions. The application may search messages, download supported attachments, analyze documents, and apply configured labels or folders when enabled.

You are responsible for ensuring that you have permission to connect and process the mailbox you use with this application.

User Responsibilities

When using the application, you agree to:

• Use the application only for legitimate internal submission processing.
• Review analysis results before relying on them for operational decisions.
• Protect student information and mailbox credentials.
• Use only authorized Gmail accounts, app passwords, API keys, and hosting credentials.
• Report suspected security, privacy, or processing issues to the administrator.

AI-Assisted Analysis

Arrahmah Doc Flow may use an AI vision provider to analyze page images from student documents. AI output may be incomplete, uncertain, or incorrect. Users remain responsible for reviewing exceptions, manual review flags, unclear results, and any important processing outcome.

Data and Privacy

Use of the application is also governed by the Privacy Policy. The Privacy Policy explains what information may be accessed, processed, stored, and shared with service providers needed to operate the application.

Availability and Changes

The application is provided for internal operational use. It may be updated, interrupted, suspended, or modified as needed for maintenance, security, hosting, cost control, or workflow changes.

No Warranty

The application is provided as-is for internal use. To the maximum extent permitted by applicable law, [Organization Name] makes no warranty that the application will be uninterrupted, error-free, or suitable for every use case.

Limitation of Liability

To the maximum extent permitted by applicable law, [Organization Name] is not liable for indirect, incidental, special, consequential, or punitive damages arising from use of the application.

Termination of Access

Access may be removed at any time if a user is no longer authorized, violates these terms, creates a security concern, or no longer needs access for internal workflow purposes.

Contact

For questions about these Terms & Conditions, contact [Contact Name or E-mail].

This page is a standard internal application terms notice. Please review it with your organization before publishing.